Introduction
Choosing the right business name is the first big step for any entrepreneur in India. However, checking company name availability in India is crucial before applying for registration, as similar or restricted names can cause instant rejection. Here’s your updated, easy-to-follow guide for 2025 on using the government’s MCA portal to check, select, and reserve your desired company or LLP name the right way.
Why Check Company Name Availability?
- Avoids duplication: Ensures your business name is unique and not identical or too similar to existing registered names.
- Prevents legal issues: Respects regulations and avoids future trademark conflicts.
- Speeds up approval: Reduces the risk of application rejection and saves you time during registration.
- Builds a strong brand: Helps you secure a distinct identity for your startup or business.
Step-by-Step Guide: Checking Company Name Availability (2025)
| Step | What to Do | Platform |
|---|---|---|
| 1 | Visit MCA portal | mca.gov.in |
| 2 | Go to “MCA Services” > “FO Services” > “Check Company/LLP Name” | MCA Portal |
| 3 | Enter your proposed company/LLP name and activity details | MCA Portal |
| 4 | Review instant results and suggestions | MCA Portal |
| 5 (if available) | Reserve your name via the “RUN” service | MCA Portal |
1. Visit the MCA Portal
Begin by navigating to the Ministry of Corporate Affairs (MCA) website—the only official platform for company registration and name checks in India.
2. Access Company Name Search
- On the homepage, click “MCA Services”.
- Select “FO Services” (Front Office Services).
- Click on “Check Company/LLP Name” or directly opt for the “RUN (Reserve Unique Name)” service.
3. Enter the Proposed Company/LLP Name
- Type in your desired name carefully.
- Select the correct entity type (Company or LLP).
- Optionally, input keywords about your proposed activity (like “Digital”, “Consulting,” etc.).
- You may want to enter two or three options in order of preference.
4. Submit and Review
Submit the form to instantly see if the name:
- Is available for use,
- Is already registered, or
- Is too similar to an existing entity.
If not available, MCA will offer suggestions or flag the conflict.
5. Reserve Your Name (Using RUN Service)
- If your selected name is free, use the RUN (Reserve Unique Name) portal to hold it for 20 days.
- Filing fee: ₹1,000 (non-refundable, as of 2025).
- During this time, prepare and upload your registration documents.
Essential Tips for Company Name Selection
- Follow MCA guidelines: Avoid prohibited words (like “National,” “Federal,” “Government”) and sensitive words needing regulatory approval.
- Trademark Check: Search your name on IP India Trademark Database to ensure no brand conflicts.
- Online Branding: Check if the domain name is also available.
- Have Back-Ups: Prepare 2–3 name choices—your first option might be taken.
- Professional Help: Consult professionals or platforms like TaxQue if in doubt about compliance.
Why this Process Matters?
- Legal security: Ensures your company isn’t infringing on an existing business or trademark.
- Faster incorporation: Reduces chances of registration rejection, which can delay business launch.
- Brand protection: Allows you to confidently develop your unique identity, both offline and online.
Frequently Asked Questions (FAQs)
1. Is the MCA portal the only valid site for company name checks?
Yes, always use mca.gov.in to check and reserve names. Non-official tools can be outdated or inaccurate.
2. How long is the reserved name valid?
20 days from reservation under the RUN service (can be extended only in special situations).
3. What are common reasons for name rejection?
Similarity with existing names, use of prohibited words, or misleading/confusing words.
4. Is the name search check and RUN fee refundable?
No, fees paid for name reservation are non-refundable regardless of approval outcome.
5. Can I use a registered trademark as my company name?
Only with NOC (No Objection Certificate) from the trademark owner, or if you are the applicant.
Conclusion
A proper check for company name availability in India on the MCA portal is your first shield against legal snags and branding woes. By following this official process and considering MCA rules, you set your startup on the road to success—legally, uniquely, and confidently. For peace of mind, consider consulting professionals or using trusted services like TaxQue for seamless business incorporation and compliance in India.
Need more help or have registration queries? Leave a comment below or connect with compliance pros at TaxQue for end-to-end support!
